Oceans Research Terms and Conditions

CODE OF CONDUCT AT THE OCEANS RESEARCH INSTITUTE

These rules apply to all those accepted by Oceans Research Institute (hereby referred as Oceans Research) and all its programs and associates. Please read through them carefully. It is your responsibility to know of the code of conduct of Oceans Research.

These rules were made to (a); ensure your safety and that of all the other participants in the program and (b) to facilitate the easy running of the program in general. These rules will be dealt with on a case by case basis; consequences can include (but are not limited to) verbal warning; removal of privileges; and dismissal from your program at the discretion of the program directors. Should it become necessary for you to leave, there will be no refund of your fees.

Oceans Research is an equal opportunity organisation who will not tolerate any discrimination of persons based on their race, ethnicity, gender or sexual orientation.

The directors want to ensure your stay here to be beneficial, educational and enjoyable, as much as for the other participants. We all hope you have a very successful stay with us.

When arriving in Mossel Bay, you will be provided with a full Code of Conduct.

Is my program a holiday? The short answer is no. Your primary purpose for being here is to participate in program activities and expand your practical knowledge in your selected field. A keen and willing attitude to work with, whatever the task presented or requested of you, will make your stay enjoyable. Ask questions! We encourage you to ask any questions about anything. We expect some initiative from you. Please do not wait to be asked to do daily duties after they are explained to you. But think before acting; NEVER do anything that you are not sure of, since it could have dangerous and/or destructive effects.

We strongly recommend for you to have a good travel and medical insurance.

PAYMENTS AND CANCELLATIONS

I understand that I have paid a non-refundable deposit in order to hold my place in the program; this is non-refundable; however with more than 3 month notice we can offer to defer your deposit to another month within the same year. Full payment of the program is due 60 days prior to my arrival in South Africa; 90 days prior to the program’s start date there are no refunds for cancellations. Once in South Africa, there are no refunds for early departures from the program, I am responsible for the full balance of any and all program fees, including bank fees, for which I have registered to participate.

VISAS

We recommend to always inquire at the South African embassy of your country. Oceans Research will aid in the processing of this application but we are not responsible for its completion. It needs to be clear that we are not VISA experts. Thus we can’t give guarantees regarding VISAs and therefore it is the responsibility of the person taking part in the program to apply to the right VISA, on time, and enter South Africa legally.

You are responsible for providing Oceans Research, at least one month prior to your arrival, a copy of your passport and full flight itinerary in order to apply for the endorsement letter. Any issues with entering and or exiting South Africa due to negligence, is your own responsibility and not the responsibility of Oceans Research or any of their employees, affiliates or agents.

THE PROTECTION OF PERSONAL INFORMATION ACT (POPIA)

NOTICE IN TERMS OF SECTION 18 (READ WITH SECTION 5, 11 and 72) OF THE PROTECTION OF PERSONAL INFORMATION ACT (POPIA)

This serves as a notice to inform the information OCEANS RESEARCH INSTITUTE (Pty) Ltd collects and the rights a user have in accordance with POPIA. We want to reassure all data subjects that we are well aware of our duties to process any information lawfully.

None of the information is used for any other purpose than the purpose intended. The information we request are the information we require in order to deliver the desired service to our data subjects.

We do not give any information to a third country, other than what is required for purposes of our contractual agreement should it be applicable, nor do we send it to an international organization that does not form part of our service to our data subjects.

If you have any questions about the recipients of the information or the nature of the information, please contact our Information Officer who will gladly assist you.

The information we collect are stored on our computers that is protected in order to protect information leaks.

Any data subject is more than welcome to access the information that we process and rectify it or to object the collection of the data in case of any problem.

Remember that any data subject has the right to lodge a complaint with Information Regulator if unhappy.

The contact details of the Information Regulator are –

Address:   JD House, 27 Stiemens Street, Braamfontein, Johannesburg Postal Address: PO Box 31533 Braamfontein, Johannesburg 2017

Email:        complaints.IR@justice.gov.za

Tel:            010 023 52 00

How to contact us

If you have any queries about this notice; you need further information about our privacy practices; wish to withdraw consent; exercise preferences or access or correct your personal information, please contact us at the address listed below.

Company Name:  Oceans Research Institute (Pty) Ltd

Company e-mail:  info@oceans-research.com